Executive Assistant
PharmaPrime, Italy
Job Description
PharmaPrime is a company leader in the development and management of innovative projects, integrated solutions, and services to support chronic patients and their families.PharmaPrime is partnered with the most important pharmaceutical companies developing Patient Support Programs to improve patient adherence to therapy.
We put our heart, soul, and skills into making a difference for people. Working together to push the boundaries, we blend the best of our talents to unlock innovation.
Your Job
We are looking for a dynamic, precise and analytical person to fill the role of Executive Assistant. She/he acts as a business partner for the CEO thanks to her/his global vision of the processes, relationships, and information flows within the organization and the board member.
Main Roles and Responsibilities
As an Executive assistant you will be responsible for:
- Support the CEO in preparing "board reports" for the board of directors: she/he will support the CEO during the board meeting with shareholders and board members;
- Accurate check and reporting of all accounts receivable and payable movements, recording incoming and outgoing invoices and reconciliation of payments;
- Preparation and storage of documents;
- Contracts: support in contract preparation, contract submission and tracking, contract archiving (online and DSE archive);
- Produce and edit documents, minutes, reports and presentations;
- CV screening: she/he will take care of making the first screening of CVs for job positions that are opened;
- Support in the initial phase of onboarding of a new resource;
- Ensure the smooth running of the office;
- Maintain confidentiality of highly sensitive information and observe best business practices;
- Ongoing verification and control of the budget related to planned activities;
- Supervise projects across the organization;
- Support the CEOs in coordinating activities across the executive team
Requirements
- At least three years of experience in a similar role;
- A Master’s degree in Humanities or a Master's degree in the field of economics is preferable;
- Flexibility, ability to prioritize the workload, and motivation: you are determined to operate in a young, dynamic, fast-growing environment;
- We are looking for a person who can work in a team, with excellent organizational and communication skills;
- Excellent knowledge of the Office Package, especially Excel and PowerPoint;
- Interest in the healthcare sector;
- You are fluent in Italian and English (B2 Level); any additional language is appreciated.
Benefits
- Play a crucial role in supporting decision-making processes;
- A sustainable and inclusive work environment that can enable each of our employees to grow professionally, enhance their soft skills, and engage openly with all company stakeholders;
- A guaranteed growth opportunity;
- A permanent contract with a salary aligned with the market and the skills actually;
- Modern location in Rome near the Garbatella Metro stop (line B);