Contract Manager
MYTILINEOS, Italy

MYTILINEOS, a leading industrial company with a strong international presence in four Business Units, Metallurgy, Sustainable Engineering Solutions, Power amp; Gas and International Renewables amp; Storage Development is currently seeking to hire Contract Managers based in Italy.

• Responsible for managing the whole life cycle of contracts for different projects. Understanding the contract structure for the project
• Develop an understanding of commercial terms and conditions for implemented contracts and knowledge transfer of contract conditions to wider project team
• Ensuring that the project team are following both company and project specific processes
• Compilation and distribution of tender packs
• Facilitation of the tender review and evaluation process including organising tender meetings, managing clarification registers, compilation of internal tender evaluations
• Preparation, negotiation, management of approvals and execution processes (with input from the M Renewables Legal department), in respect of contracts, review of scope of works, contract amendments and variations, including the use of electronic construction and document management systems
• Ensure back-to-back flow down of all relevant subcontractor obligations and main terms and conditions under the EPC contracts to subcontractors/suppliers in the corresponding subcontracts
• Preparing a briefing on projects’ main characteristics and time schedule for the project team and Legal team. Preparing and maintaining project matrix (contracts tracker) for each project, including collecting information from the project team
• Resolving contract payment or other commercial disputes and confer with subcontractors and other business units concerning contract payments and compliance
• Coordinating with the project and legal teams for contract sign off and execution, including compliance with internal processes and procedures for contract approvals and execution
• Provision and analysis of information for the negotiation of contracts, variations and claims for contracted services
• Preparation of regular reports on the status of contracts, compliance/ status with regard to Italian legislation, Government Policy and other requirements
• Maintain accurate and detailed contract records, including monitoring and documenting all contractual disputes
• Ensure service providers commercial obligations (such as certificates of currency and security) are met
• Prepare contractual notices and issue communications under the contracts. Manage variation and/or extension of time and process variations and EOTs
• Developing, improving, and maintaining check lists, registers and communications templates as required
• Developing and streamlining processes under supervision of the M Renewables regional Senior Contact Manager
• Participation in regular project preconstruction and project progress meetings
• Drafting, preparation, and execution of internal and external correspondence on contractual matters as required.
• Effectively manage key stakeholders, client and supplier relationships to ensure the timely delivery of services, ensuring an in-house customer-focused delivery of services
• Managing folders in SharePoint. Filing relevant communications and documentation

Requirements

• Experienced in contract administration, procurement and tendering within renewables, civil/mechanical/electrical or construction industries.
• Legal knowledge and qualifications will be considered an advantage.
• Proactive administration of contracts for early identification of issues
• High attention to detail and accurate document management skills.
• Experience in contract negotiations/influencing skills
• Exceptional time management skills and highly organised approach to workload management
• Excellent written and verbal communication
• Demonstrated high-level judgement as well as experience in analytical problem solving and decision making
• Intermediate to advanced Microsoft office skills (including Office 365 suite and SharePoint)
• Fluent in English (business proficiency)
• Knowledge of local Laws and regulations

• A minimum of 3 years (5 years for Contracts Manager) contract administration experience within renewables, civil/mechanical/electrical, or construction industries

Education Requirements:

Degree in Business Administration, Finance, Law, Engineering, Construction Management, Commerce or related disciplines

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